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Planning for Full Enrollment Using PIR and Census Data

On February 7th I had the honor of presenting at the Region IV Head Start Association’s 2017 Annual Training Conference. The title of my presentation was “Planning for full enrollment using PIR and Census data.” The synopsis provided in the conference’s program is below.

How many Head Start eligible children are in Region IV? Where do those children live and is Head Start serving them? Using Region IV as a model, attendees will learn how to analyze economic and demographic trends and plan for full enrollment in the context of a community assessment.

The basics of the process presented were:

  • Key data points from the US Census and American Community Survey can be used to track trends in the Head Start eligible population.
  • These data points can be broken down geographically, from the state and county level on down to Census Tracts and zip codes.
  • These data points can then be compared horizontally (that is, over time) with key data from Program Information Reports.
  • Comparisons can then be made vertically (that is, comparing smaller geographies such as counties to the larger geographies that they are part of.)
  • Using these geographical and time based analyses programs can show where the Head Start eligible population is growing, where the population is under served, and where resources should be allocated.

An example of a discovery from this analysis for Region IV is that the region is underfunded when compared to the rest of the United States. Region IV has about 43.5 funded Head Start slots for every 100 estimated eligible children while the United States has just over 50 funded Head Start slots for every 100 estimated eligible children. Tennessee, a state within Region IV, is even more under funded with about 41.5 funded Head Start slots for every 100 estimated eligible children.

region-iv_funded_as_percent_of_eligible
Early Childhood Analytics – Funded Enrollment as a % of Head Start Eligible Children – Tennessee, Region IV and the United States compared. Data sources: 5-year ACS derived estimates from the US Census and aggregated PIR data from the Office of Head Start.

Download the presentation

A full PDF of the presentation along with all background data used to produce the analysis of Region IV can be found at following Google Drive folder. Also included is state by state expanded economic data.

Region IV Presentation Google Drive Folder: Planning for Full Enrollment Using Census and PIR Data.

Your program’s data

I offered to all attendees an overview of their program’s service area at the county level. Contact me with your program’s name and the counties you serve to receive your demographic overview. This overview will include a table showing the follwing 2009-2015 data for your county:

  • Population
  • Percent of the population under the age of 5
  • Estimated number of children under the age of 5
  • Poverty rate for families with children under the age of 5
  • Estimated number of Head Start and Early Head Start eligible children
  • The number of eligible children enrolled in your Head Start program (compare this to the estimated number of Head Start eligible children above)
  • The number of over income children enrolled in your Head Start program
  • Your program’s funded enrollment

Also included will be a bar graph plotting your program’s enrollment and funded enrollment compared to the estimated Head Start eligible population. For an example, see the graph for Region IV below.

head-start-region-iv_enrollment_graph
Early Childhood Analytics – Estimated Head Start eligible population (derived from the 5-Year American Community Survey) compared to Region IV actual enrollment and funded enrollment (from aggregated Program Information Report Data produced by the Office of Head Start)

I provide full Community Assessment planning, analysis and writing as well as accessible, affordable Demographic Reports for Head Start programs. Contact me if you would like a bid proposal for your Head Start program.

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