Head Start 5-Year Grant Application Outline & Template

I recently had the privilege of working with an AI/AN Program on completion of their 5-year non competitive grant application. In organizing the grant writing process I followed an outline and instructions provided by a grants specialist from the Office of Head Start. The grants specialist presented at the 2015 NIHSDA Region XI Conference in Sacramento, California. Here is the outline of his presentation. It includes the instructions for the application along with further guidance and explanation from OHS.

I have adapted his presentation to a grant application template with a hyper-linked table of contents and full OHS instructions and guidance for each section included in embedded comments. The template is in Google Docs, and may be copied and used to complete your program’s 5-Year grant application.

In the template you will find all major sections of the grant application narrative (excluding the Budget section, which will be added later), sub-sections, questions, and sub-questions; all of the required topics you must cover in your 5-Year grant.

Grant Outline Screenshot

All topics within the grant application are hyper linked as sections in the table of contents in 5 heading levels (4 heading levels are shown in the above screenshot.) Further OHS instructions are in [brackets] and further explanations of each section are in comments linked to the highlighted text [What are you looking for?] All explanations, instructions, and comments are pulled from the aforementioned 5-Year grant presentation given at the 2015 NIHSDA Conference.

To use the template you can either:

  1. Click on “File” and “Make a Copy”. This allows you to make an exact duplicate of the document in Google Docs. Using the outline in Google Docs stores the file in Google Drive, and sharing settings can be altered to keep the document private, or share it with others to view, comment or collaborate on your 5-Year Grant application. This method is recommended if you are comfortable with using and collaborating on Google Docs.
  2. Click on “File” and “Download as”. This allows you to download the document as a Microsoft Word document (or other format) to store locally on your computer’s hard drive. Due to compatibility issues this may alter the layout of the outline. It also may make it difficult to update the Table of Contents automatically as this is a feature built into Google Docs with a third party application. This method is recommended if you are uncomfortable with collaborating on Google Docs and would like to work in a local copy of your grant application instead of one that is stored online.

If you have questions, comments, or are in need of assistance in completing your 5-Year Grant Application you can contact me.

Cities, States Turn to Emergency Declarations to Tackle Homeless Crisis


The Pew Charitable Trusts

Governments typically declare a state of emergency to deal with natural disasters like hurricanes and wildfires. But over the last two months, several West Coast cities and one state have used the declarations to tackle a worsening homeless crisis.

Hawaii, Los Angeles, Seattle and Portland, Oregon, have all declared states of emergency, using the proclamations as a way to loosen up funds or bypass ordinances to take swifter action.

Other cities and states across the country are also grappling with rising homelessness. With shelters at capacity, Washington, D.C., started housing families in motel rooms to help pre-empt the surge of people looking for winter shelter. In New York City, where most homeless people are housed in shelters, the city is looking to add 500 beds for the winter.

But the emergency declarations represent a new approach. One motivation is to publicize the problem, but officials say the declarations are more than a public relations gambit and will lead to big changes for the homeless in their cities.

“It has created a sense of emergency, and it describes the situation because we’re in a crisis. We’re galvanizing attention and getting the resources we need to address the problem,” said Greg Spiegel, homelessness policy director for the mayor of Los Angeles, Democrat Eric Garcetti.

In Hawaii, Democratic Gov. David Ige’s 60-day declaration extends contracts with homeless services providers and sets aside money for a family shelter. Kimo Carvalho of the Institute for Human Services, which describes itself as “the state’s homeless shelter,” said the declaration was intended to solve “a bureaucracy problem.”

“It’s a way for the government to do something about a problem actually happening now,” rather than waiting for the Legislature, Carvalho said.

Other homelessness advocates say the declarations are aimed at addressing a polarizing problem, but it’s too soon to know whether they will prove effective.

“These states of emergency are addressing a feeling people have. People are upset about the encampments and people on the street—whether it’s because they feel sorry for them or because they don’t like them,” said Nan Roman, president of the National Alliance to End Homelessness.

In some places, the declaration preceded concrete plans to address the problem.

Continue Reading….

El Paso County, CO – Head Start Demographics

Based on 5-Year American Community Survey (ACS) data from the US Census Bureau, El Paso County, CO has experienced a 16.8% increase in the number of estimated Head Start eligible children in it’s service area from 2010 to 2013. An increase in the overall population has been the primary cause of this increase, growing from about 588,500 in 2010 to 631,600 in 2013. There has also been a 1% point increase in the poverty rate for young families over the same time period. Funded enrollment has dropped over the same time period, with Community Partnership for Child Development Head Start reporting a drop from 1,034 funded Head Start slots in 2010 to 892 in 2013. An overview of El Paso County demographics is in the tables and charts below.

Sonoma County, CA – 2013 Estimated Head Start Eligible Children heat map
Sonoma County, CA – 2013 Estimated Head Start Eligible Children heat map
El Paso County ’10-’11 ’11-’12 ’12-’13 ’13-’14
Total Cumulative Enrollment* 1,259 1,291 1,263 1,116
Total Funded Enrollment* 1,034 1,034 1,034 892
Estimated Number of Head Start Eligible Children** 2,433 2,845 2,945 2,841
Poverty rate for families with children under the age of 5** 13.99% 15.43% 15.31% 15.10%
* PIR from Head Start Enterprise System        
** 5 Year American Community Survey from US Census Bureau      

More data from the 5-Year ACS can be found at Early Childhood Analytics web report. It includes:

  • Service Area totals: Population, population under 5, poverty rate for families with children under the age of 5 and estimated number of Head Start eligible children
  • Interactive map with data overlays by Zip Code & by recruitment area
  • 2010-2013 time line graph & table tracking the service area’s totals
  • Breakdown of the service area by Zip Code and by County
  • Racial characteristics and Hispanic or Latino/Not Hispanic or Latino table and graphs

Contact Us with questions or to request your program’s demographic report. The 2012 version of your program’s report is offered free of charge to demonstrate our capabilities.